EventsHow to Set Up a Public Event Registration FormEverything you need to invite, welcome and follow up, in one platform
Your address book, your events and your email campaigns share one database. Here is what each part does.
Free for 3 months. No credit card required.
How an event runs in iNVEETO
Before the event
Build the list and invite
- Create the event, with a public sign-up link if you want one
- Pick guests from your address book by tag, role or past attendance
- Send personal invitations in two languages, such as Arabic and English, from your own email domain
- Watch RSVPs come in: confirmed, tentative, apologized
On the day
Welcome people quickly
- Print event passes with each guest's name and QR code
- Check guests in by scanning, or let them check themselves in
- Register walk-ins on the spot
- See who has arrived as it happens
After the event
Follow up and keep the record
- Attendance and invitation reports, ready to share
- Thank-you emails and follow-up campaigns to the people who came
- Every guest's participation saved to their contact history
Organize
Address book
Keep every stakeholder in one clean, shared list. Each person’s invitations, RSVPs and attendance are saved to their record, so your team always knows who they are and how they have engaged.
Contacts
- One address book for the whole organization
- Names in two languages for every contact: Arabic and English, or any other pair
- Several job titles and organizations per contact, with employment history
- Private contacts that only the account owner can see
- Custom contact fields
- Import from a spreadsheet with field mapping; export any time
Groups and segments
- Unlimited tags per contact and organization
- Guest types for each event: VIP, speaker, guest and more
- Advanced search and filters
- Choose invitees by role, tag or past attendance
Clean data
- Duplicate detection rules
- Automatic merge, or merge field by field
- Side-by-side comparison of duplicate records
- Rename, merge or delete tags in bulk
- Bulk actions: tag, archive, export
Select, invite, confirm
Events
Build the guest list from your address book or open a public registration link, send personal invitations, follow RSVPs and check people in at the door.
Set up
- Up to 100 active events
- Invitation lists you can reuse for recurring events
- Public registration link and QR code
- Up to five custom registration fields per event
- Event description with a rich text editor, attachments and email banners
Invite
- Public, personal, manual and automatic invitations
- Branded email templates with your own header and footer
- Invitations in two languages, such as Arabic and English
- Send from your own domain through SMTP, Mailgun or Mailchimp (Mandrill)
- Event updates and cancellations sent to every invitee
Confirm and check in
- RSVP tracking: confirmed, tentative, apologized, no answer
- Add-to-calendar links for Google and Outlook, and an ICS file for any calendar
- QR check-in by your staff, or self check-in by guests
- Walk-in registration on the spot
- Guest details shown at check-in
- Printed event passes
- Undo a check-in; up to five check-ins per guest (for multi-session events)
Report
- Live attendance as guests arrive
- Invitation report and attendance summary
- Each guest’s participation saved to their contact history
Engage
Campaigns
Stay in touch between events. Send newsletters, announcements and thank-you emails to exactly the right people, from your own email domain.
Campaigns
- Up to 100 active campaigns
- Newsletters, announcements, updates and thank-you emails
- Reusable campaign templates
- Sent from your own domain and mailing settings
Targeting
- Target by tag, guest type, participation history or custom filters
- Follow up with the people who attended, or those who didn’t
- Personal, segmented messages
Work together
Team and settings
Invite colleagues, give each one the access they need, and set how your organization appears on every invitation.
Team
- Several users on one account
- Invite team members by email
- Roles and permissions: account owner, manager, assistant
- Shared address book and events across teams
Settings
- Organization profile and logo shown on invitations
- Email configuration: your own SMTP server, or your own Mailgun or Mailchimp (Mandrill) account
- Interface in Arabic or English, switchable at any time
Built for Arabic and English from the start
Switch the whole interface between Arabic and English with one click; the layout turns right-to-left with it. Store each contact’s name in both languages, and send invitations in the language each guest reads, so nobody’s name is mispronounced on the day.
Works with the tools you already use
- Email delivery: send through your own SMTP server, your Mailgun account or your Mailchimp (Mandrill) account, so invitations come from your domain. Existing Mailchimp (Mandrill) and Mailgun templates are imported automatically.
- Calendars: every invitation has add-to-calendar links for Google Calendar and Outlook, and an ICS file for any other calendar.
- Spreadsheets: import contacts from a CSV file with field mapping, and export them any time.
Your data stays yours
- Hosted on Microsoft Azure, in the East US region.
- You own the contacts and event data you add, and you can delete your data at any time.
- Private contacts and role-based access keep sensitive records visible only to the right people.
See it in action
Product questions
What can we do with iNVEETO?
Keep all your contacts in one address book, with names in two languages, such as Arabic and English, tags and duplicate merging. Run your events with invitations, RSVPs, public registration and QR check-in. Send campaigns such as newsletters, announcements and thank-you emails. Then see attendance and participation reports for every event.
Where is our data stored?
Your data is hosted on Microsoft Azure, in data centres in the East US region, and backed up automatically about every 24 hours. You own the contacts and event information you add, and you can delete your data at any time. More about security and data
How long does it take to get started?
Creating your account takes a few minutes: sign up with your work email or Google, enter the code we email you, set a password and name your organization. You can then import your contacts from a spreadsheet and create your first event the same day. If you’d like help moving your existing lists in, our team can do it for you.
Does iNVEETO work in Arabic?
Yes. You can switch the whole interface between Arabic and English at any time, and the layout changes to right-to-left. Each contact can have their name stored in both languages, and you can send invitations in Arabic or English.
What is the difference between an event and a campaign?
An event is a scheduled gathering, in person or online, with an invitation list, RSVPs and check-in. A campaign is an email you send to a group, such as a newsletter, an announcement or a thank-you.
Can we send newsletters through iNVEETO?
Yes. On the Engage and Grow plans you create newsletters, announcements and thank-you emails as campaigns, using iNVEETO templates, and send them to the contacts you choose by tag, guest type or attendance history. The Organize plan does not send emails.
Can we send invitations from our own email domain?
Yes, in three ways: connect your own SMTP server, connect your own Mailgun account, or connect your Mailchimp (Mandrill) account. Invitations and campaigns then come from your organization’s address.
Can we connect our Mailchimp (Mandrill) or Mailgun account?
Yes. Connect your Mailchimp (Mandrill) or Mailgun account and your existing campaign templates are imported automatically. You can then create and send campaigns and invitation emails from iNVEETO using your own domain.
Can members of the public register for our event?
Yes. Each event can have a public registration link and QR code that you share anywhere. You can add your own questions to collect the information you need.
Can we use self check-in and staff check-in at the same time?
Yes. Guests can scan a QR code to check themselves in while your staff check others in at the desk, and walk-ins can be registered on the spot.
What is the difference between the invitation list and the attendance list?
The invitation list tracks who you invited and how they answered: confirmed, tentative or apologized. The attendance list shows who actually came, including walk-ins.
Can we customize our invitations?
Yes. Choose from several template types, add your own header and footer images, and write the invitation in a rich text editor. Invitations can go out in Arabic or English.
Who is responsible for the unsubscribe link in our emails?
The account owner is responsible for including a valid unsubscribe link in any email they send through iNVEETO. This lets recipients opt out of future messages and supports compliance with privacy and email laws such as GDPR.
What kinds of events can we run?
Any kind, from closed, invitation-only events to open public events: meetings, trainings, lectures, workshops, conferences, launches and ceremonies, in person or online.
Ready to run your next event with iNVEETO?
Start your free trial today, or book a 30-minute demo and we'll show you iNVEETO set up for your organization.
Free for 3 months. No credit card required.
